Guardianship Programs

• Guardianship Program Registration
• Guardianship Program Renewal
• Late Renewals
• Expiration
• Additional Information
• Fees

Applicants are solely responsible for ensuring they know all information required to become registered and to renew, by ensuring to utilize all resources available to them (i.e., our website, rules, renewal notices, slideshows, any communications submitted to them by staff, etc.).

Inquiries Regarding Paperwork

Applications are processed as soon as possible, in the order of which they are received. Due to the volume of applications received, processing times can vary; therefore, we are unable to provide more specific timeframes.

Applicants must confirm receipt of their applications, the status of their applications, and their applications progress by referring to the View Pending Online Applications page of their online profiles. From this page, they can verify the following information 24/7:

1. Confirm receipt of documents uploaded to their application by looking at the number reflect next to the Document(s) link.
   • If it shows (0), the document was not uploaded (i.e., it was not received).
   • If it shows (1), or any number other than 0, the document was uploaded (i.e., it has been received).
2. Check their applications status.
   • By hovering their mouse over the status, they'll also be able to see descriptive text that explains what the status means.
3. Check the progress of their applications status by clicking the View Details link.
   • This will show them which items on their application's checklist have been completed, and which are still pending.

Applicants are also sent automated email confirmations of successful application submission, and when applications are approved.

Inquiries for application status checks or receipt confirmation will not be replied to unless determined by staff that there’s been a delay in processing your application, and you have not received prior notification. We receive many of these inquiries and each email takes time to research and respond to which delays the processing of applications. Thank you for your understanding.

Initial Guardianship Program Registration

The Program Director must create the program's profile in the online system and apply for registration. We strongly recommend using an email address created specifically for the program instead of a designated individual's email address. This will prevent the need to update the profile as employee's change.

1. Submit the Application for Guardianship Program. You must apply for registration via our online certification and licensing system.  To apply online, please go to the online certification and licensing system on our home page. 
2. Pay the application fee. Refer to Fees section below for amounts due.
   • When paying the application fee on the Credit Card page of the application, the payment portal vendor requires you to enter the billing address on file with the credit card company of the cardholder.
3. Submit documentation for the items below regarding section 7.8 (b) (1-8) of the JBCC rules by uploading it to your application:
   (Important Note: documentation must be uploaded to applications as one complete file. For example, scan and upload all documents as one complete pdf file instead of as multiple attachments.)
   
   1. the name and certification number of each certified guardian employed by,
      volunteering with, or under contract with the guardianship program;
   2. the name, address, telephone number, and email address of each employee,
      volunteer, or contractor who is to provide guardianship services on behalf of the
      guardianship program;
   3. the number of wards served by the guardianship program;
   4. the organizational chart or other description of the role and responsibility of each
      person in the guardianship program;
   5. the name and certification number of each certified guardian who supervises or
      directly provides guardianship services to wards or other incapacitated persons on
      behalf of the guardianship program;
   6. the number of provisionally certified guardians and other personnel each certified
      guardian supervises;
   7. any sanction imposed by a court in Texas or another jurisdiction arising from any
      probate matter and any disciplinary history with a regulatory agency in another
      jurisdiction for each certified guardian and provisionally certified guardian who
      would render services on behalf of the program; and
   8. for each certified guardian, the name, cause number, and county of each ward or
      other person who receives guardianship services under the supervision of the
      certified guardian.

Once registered with the JBCC, programs can register multiple guardianships using the program's profile.

Renewal of Guardianship Program Registrations

Per section 152.2015 of the Government Code, you cannot perform work requiring a certification, registration, or a license if it has expired. You are considered renewed when your application is processed (i.e., approved), not when it is received. Due to the volume of applications received by our office, we strongly recommend that you submit your renewal application, all required documentation, and all applicable fees at least 30 days prior to your expiration date, especially during the holidays.

To renew your guardianship program, you must:

1. Submit the Application for Renewal of Registration. You must apply for renewal via our online certification and licensing system.  To apply online, please go to the online certification and licensing system on our home page. 
   
2. Pay the application fee. Please see the Fees section of this page for information on amounts due, acceptable forms of payment, etc. The appropriate fee must accompany the application for registration.
   
   • When paying the application fee on the Credit Card page of the application, the payment portal vendor requires you to enter the billing address on file with the credit card company of the cardholder.
3. Submit current documentation for the items below regarding section 7.8 (b) (1-8) of the JBCC rules by uploading it to your renewal application:
   (Important Note: documentation must be uploaded to applications as one complete file. For example, scan and upload all documents as one complete pdf file instead of as multiple attachments.)

• Per sections 152.2015 of the Government Code, 3.2 (a) and 3.14 of the JBCC Rules be advised that you cannot perform work requiring a certification, registration, or a license if it has expired. You are considered renewed when your application is processed (i.e., approved), not when it is received. We strongly recommend that you submit your renewal application, all required documentation, and all applicable fees at least 30 days prior to your expiration date, especially during the holidays.

• If you have previously started a renewal application but did not finish it, you must withdraw it if:
  
  • you started your online application before your registration expired but didn't submit it before you expired. In this instance, you must withdraw the unsubmitted application, then start a new one if your registration has not been expired for a year or more. 
  • you started your online application before your registration expired but didn't submit it before you expired. In this instance, you must withdraw the unsubmitted application and cannot submit new one if your registration has been expired for a year or more. 

JBCC Staff will notify you if there are insufficiencies with your renewal.  You are not considered renewed until your application has been processed. Once your paperwork is processed, an automated email will be sent to the address on file. You can track your application status online. Providing services without a valid certification or registration is a violation of the rules and may result in disciplinary actions.  

Late Renewals

An individual or entity whose certification or registration has been expired for 90 or less may renew for 1½ times the normally required renewal fee.

An individual or entity whose certification or registration has been expired more than 90 days but less than one year may renew for twice the normally required renewal fee.

If your certification or registration is not renewed within a year of expiration, you will be required to meet the requirements for a new certification or registration.

Exceptions will not be granted, and fees will not be waived, refunded, or transferred. Please refer to section 3.2 of the JBCC Rules for more information. 

There are no provisions in rule or statute to extend expiration dates.

Expiration

Your registration expires every second anniversary of its issuance. Each guardianship program must renew the registration on or before its expiration in order to continue to offer or render guardianship services.   

Additional Information

For ownership changes, you must submit an email to guardians@txcourts.gov. The specialist will advise you of the proper steps to take and send you any paperwork you must complete. The process must be determined on a case-by-case basis to allow for any and all pertinent factors to be properly evaluated.

Fees

All fees are non-refundable. However, if you have a fee dispute you must submit it to guardians@txcourts.gov for resolution.

Registration of Guardianship program: ($200.00) 

Timely Renewal: ($200.00)

Expired 90 days or less: ($300.00)

Expired 91 days to 1 year: ($400.00)

Acceptable forms of payment: Credit Card